SUMMARY OF THE POSITION

Required to perform a variety of office support and/or secretarial duties for the organization, such as composing a variety of standard documents and correspondence, relaying, and resolving routine  telephone  and/or  walk‐up  inquiries,  scheduling  calendar  items  and  meetings,  making  travel arrangements, processing forms, performing data entry, and establishing and maintaining records.  You will also be required to edits  and  proofread  documents  to  ensure  accuracy.  May  perform  duties  involving  simple mathematical calculations and developing an operating office budget.

RESPONSIBILITIES

 Perform a wide variety of assignments which may be confidential in nature and require research to complete; operate assigned computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.

 Greet and direct visitors appropriately, resolve routine administrative problems and answers inquiries concerning activities and operations of MLEYF; accept, screen, and route telephone calls; maintain log of inquiries as required.

 Perform a range of staff and/or operational support activities; may serve as a liaison between staff on basic administrative and/or operational matters.

 Sort, screen, and distribute incoming and outgoing mail, draft or prepare responses to routine inquiries, and operate a variety of office equipment.

 Establish, maintain, process, and update files, records, certificates, and/or other documents.

 Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; make travel and lodging arrangements, either directly or through travel agencies.

 Order, stock, and distribute office supplies.

 Perform basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.

 Perform miscellaneous job‐related duties as assigned.

Minimum Job Requirements

University degree or HND; at least 1 year of experience directly related to the duties and responsibilities specified.

EXPERIENCE, SKILLS AND QUALIFICATIONS

 Ability to perform simple accounting procedures.

 Knowledge of supplies, equipment, and/or services ordering and inventory control.

 Records maintenance skills.

 Ability to communicate effectively, both orally and in writing.

 Ability to maintain calendars and schedule appointments.

 Ability to understand and follow specific instructions and procedures.

 Ability to maintain confidentiality of records and information.

 Word processing and/or data entry skills.

 Skill in the use of operating basic office equipment.

 Ability to create, compose, and edit written materials.

 Organizing and coordinating skills.  Receptionist skills.